Reporting to the Director of Content and Digital Services, the Associate Marketing Project Manager will be an organized, detail-oriented, and reliable individual whose primary role will be to support the Content and Digital Services team in managing the process of multi-channel marketing projects and the production of those projects as required, with a secondary focus on oversight of brand team paid and organic media communications on an ad hoc basis. A jack-of-all-trades, this individual will provide critical support to the Marketing team by ensuring the timely and efficient flow of information, resources and materials across the various parts of the Marketing Department (Brand Marketing, Creative Services, Digital Services, and Content Services) as well as other parts of the broader Boston Symphony Organization.
RESPONSIBILITIES
Administer and manage traffic and production details for projects executed by Content and Digital Services team on behalf of the Marketing team and the broader BSO
Develop work schedules to ensure that projects and processes are on schedule and that stakeholders are aware of their role and timing in projects
Develop viable solutions for any workflow delays that may affect deadlines by identifying opportunities to adjust and revise work processes in order to increase efficiency
Conduct regular meetings to ensure that staff are aware of the current status and key milestones and deadlines of all projects
Prepare daily priority lists, and weekly project status reports to ensure the smooth flow of projects, communicating problems, potential problems and changes to project teams as needed
Assist Marketing and Audience Development team members in the production of projects including print and digital advertising assets, direct mail/brochures, and other printed materials
Oversee and manage the BSO’s creative project management tool, Robohead, in order to provide administrative support to Content and Digital Services team members
Manage paid and organic media projects on an ad hoc basis as needs arise
Provide administrative support across the department, at the direction of the Director of Content and Digital Services
Support Website Manager with execution of content updates through web ticket (Zendesk) requests, when website is down or when content issues arise, assisting in scheduling and posting of content as needed
Partner with Artistic Administration, Box Office, Corporate Partnerships, Development, Education & Community Engagement, Event Services, Information Technology, Media, Public Relations, Publications as projects require
“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability status, protected veteran status, or any other characteristic protected by law. The Boston Symphony Orchestra is committed to building a culturally diverse staff and encourages applications from female and minority candidates.”
QUALIFICATIONS:
Bachelor’s degree a plus
4-6 years of experience as project manager or similar role ideally within a Marketing department and working with creative departments and in digital environments
Excellent written and verbal communication, presentation, and creative skills
Detail-oriented, proactive, punctual, organized team player with strong multi-tasking skills
Demonstrated ability to take direction, follow established processes and develop new ones
Knowledge of Classical Music a plus
NOTES:
Additional Salary Information: Health, Dental, Vision, 403(b), Life
Internal Number: 1335
About Boston Symphony Orchestra
Now in its 139th season, the Boston Symphony Orchestra gave its inaugural concert on October 22, 1881, and has continued to uphold the vision of its founder, the businessman, philanthropist, Civil War veteran, and amateur musician Henry Lee Higginson, for well over a century. The Boston Symphony Orchestra has performed throughout the United States, as well as in Europe, Japan, Hong Kong, South America, and China; in addition, it reaches audiences numbering in the millions through its performances on radio, television, and recordings. It plays an active role in commissioning new works from today's most important composers; its summer season at Tanglewood is regarded as one of the world's most important music festivals; it helps develop the audience of the future through BSO Youth Concerts and through a variety of outreach programs involving the entire Boston community; and, during the Tanglewood season, it sponsors the Tanglewood Music Center, one of the world's most important training grounds for young composers, conductors, instrumentalists, and vocalists. Today the Boston Symphony Orchestra, Inc., presents more than 250 concerts annually. It is an ensemble that has richly fulfilled Henry Lee Higginson's vision of a great and permanent orchestra in Boston.
