Assistant to the AVP of Marketing and Brand Strategy
Bowling Green State University
Location: Bowling Green, Ohio
Higher Education Institution
This position manages print production and production of other marketing materials for the Office of Marketing and Brand Strategy including bidding and awarding projects, coordinating scheduling, overseeing job approvals, and ensuring on-time delivery. Manages the Office of Marketing and Brand Strategy including oversight of student hiring, Provides scheduling/calendar support for Assistant Vice President of Marketing and Brand Strategy. This position is also responsible for manages marketing projects and drafting communications to support the AVP.
Essential Duties, Tasks and Responsibilities
Oversees print and production of other marketing materials for the Office of Marketing and Brand Strategy (approximately 1600 jobs per year). Provides support for online tracking system. Establishes schedule for projects, negotiates timelines, prioritizes projects with vendors and ensures that quality as well as deadlines are met. Is the print buyer for University print requirements that are directed by Marketing and Brand Strategy. Reviews products to determine the quality and cost effectiveness. Negotiates printing costs with representatives to ensure lowest cost. Responsible for following all purchasing and bid requirements with outside vendors.
Manages Office of Marketing and Brand Strategy: supervises student staff, oversees workflow, and ensures office coverage. Handles complaints and problems from both internal and external customers. The employee is charged with developing and updating a manual on procedures for ordering print materials to be followed by all members of the Office of Marketing and Brand Strategy.
Provides fiscal/budget related actions including monitoring of budget loads (both operational and personnel); salary calculations; carry forward analysis and verifications, initiating budget transfer requests for the department; responsible for assessing and managing incoming budget proposals/requests for accuracy. Compiles, synthesizes and analyzes budget information for the AVP. Makes recommendations on cost saving strategies. Responsible for office purchasing, bill paying, maintaining departmental purchase card. Responsible for monitoring of all RFP contract agreements for the AVP. Responsible for maintaining all Independent Contract Agreements for the department.
Compiles and communicates information on behalf of the AVP. Creates and reviews presentations for Board of Trustee and other executive level meetings. Compiles, synthesizes and analyzes information on behalf of the AVP; conducts research on various issues as assigned by the AVP. Maintains and updates paper and computerized department files and records for reports, future projects. Maintains files for all contracts and addendums of administrative staff in the division.
Knowledge, Skills or Abilities
Excellent communications skills
Excellent organizational skills
Excellent computer skills (word processing, database, internet, and email applications)
Excellent negotiation skills
Ability to work with diverse groups of people
Ability to understand various policies/procedures from multiple organizations
Salary Full-time, Administrative staff position available. Administrative Grade Level 353. Salary is commensurate with education and experience. Full benefit package available.
Bowling Green State University provides a comprehensive benefit program as part of a total compensation package. This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, holidays and parental leave. For more information please visit Benefits-at-a-Glance.
Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by November 18, 2022.
For a complete job description & to apply for this position visit https://bgsu.hiretouch.com/ or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.
Why work at BGSU?
Full-time BGSU employees enjoy an array of exceptional benefits, including:
Quality, affordable health insurance: Various coverage options available for health, vision and dental starting the first day of the month following your date of employment.
Generous paid time off: Vacation, holidays, sick days and more.
Excellent work life balance resources: Our Employee Assistance Program offers confidential support to employees and their eligible family members, along with ancillary programs covering identity theft, elder care, legal services and more.
Tuition fee waivers: For eligible employees, spouses and dependent children.
Professional development opportunities: For skills training, supervisor and leadership programs, performance management, online courses and online tools for employee growth and development.
Parental leave: Up to five weeks of paid parental leave for full-time employees with at least 12 months of continuous service.
Retirement: BGSU offers several options for meeting your retirement goals with a current employer contribution of up to 14% depending on the retirement program selected. Read more about the option that best fits your needs.
Bowling Green State University is a nationally ranked public university committed to redefining student success in a high-achieving, innovative environment. In 2021, Forbes ranked BGSU as the No. 3 midsize employer in the United States, highlighting the University’s commitment to its faculty and staff. Serving as the core of the University’s academic community, more than 800 full-time faculty members are engaged in teaching, research and creative activities, with over 2,000 full-time staff members to support the operations and education of over 20,000 students. Bowling Green State University provides experiences that enhance lives. Students are prepared for lifelong career growth, lives of engaged citizenship and leadership in a global society. U.S. News and World Report names BGSU as one of the top public universities nationwide with a strong commitment to first-year programs that lead to success. Within our transformative learning community, we build a welcoming, safe and diverse environment where the creative ideas and achievements of all can benefit others throughout Ohio, the nation and the world.