The primary purpose of the full time Senior Administrative Assistant is to to manage with detail, attention, accuracy and timeliness the databases and information within advancement, inclusive of the HCC Foundation, including donor records, contact lists, media contacts, endowment spreadsheets, scholarship recipients, and other lists as created, updating each regularly and as information changes. Track gift expenditures. Provide records and information to external bookkeepers, banks, accounting firms. Manage communication between donors and college/foundation in a timely manner.
Application Deadline: Open until filled. Applicants will be notified if selected for an interview. Search may be extended if additional candidates are needed.
Please upload resume in addition to completing the application.
Hopkinsville Community College is committed to achieving excellence through cultural diversity. We actively seek candidates of color, women, veterans, persons with disabilities and other individuals.
Extensive experience in customer relationship management systems (CRM) with preference to candidates experienced in using Raiser's Edge NXT for gift accounting. Extensive experience using Excel and other Microsoft applications.
Extensive experience in budget management, specifically the advancement, HCC Foundation and public relations/marketing accounts; ensuring accuracy and timely information to Chief Institutional Advancement Officer.
Assist with management of scholarship recipient's database, ensuring accurate communication between donors and scholarship recipients and all cognizant campus partners.
Perform support duties with events and event planning.
Perform support duties as assigned with marketing/public relations to include providing assistance as needed with social media and maintain message in on college electronic signage.
Maintain calendar information for mascot/Pathfinder appearances.
Record minutes of meetings and provide transcripts of meetings, as directed.
Maintain inventory that includes office equipment and event items (silver service, tablecloths, serve ware, etc.) and ensure accuracy of information. Maintain supplies for the department.
Provide guidance and supervision of tasks and work performed by student workers to ensure accuracy and maximize efficiency, including scheduling of work time.
Other duties as assigned by supervisor.
Associate degree and three years related work experience, or equivalent.
Demonstrated excellent customer service skills/soft skills.
Demonstrated attention to detail.
Demonstrated excellent organizational skills, and the ability to multi-task in an open office environment and respond to issues and concerns that affect the department.
Discretion in handling high level, confidential materials related to the department.
Demonstrated excellent written and oral communication skills.
Demonstrated excellent database and computer skills. Must have advanced Excel skills
For many residents of western Kentucky and northern Tennessee, higher education begins at Hopkinsville Community College (HCC). As a true comprehensive community college, HCC provides academic and technical associate degrees; diploma and certificate programs in occupational fields; prebaccalaureate education; adult, continuing, and developmental education; customized training for business and industry; and distance learning. As one of 16 public institutions of the Kentucky Community and Technical College System (KCTCS), HCC provides real opportunity to real people – transforming the economy of the region by transforming the lives of the people who live in it. The faculty and staff of the College serve more than 3,800 credit-seeking students each year by assisting them in reaching their educational and career goals.