Provides administrative support to multiple sales professionals and teams within the Mid-Atlantic Division. Responsible for preparing proposal, presentation and communication materials.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Liason between Marketing, Research, Mapping, Operations and other business service lines.
Gathers documentation to complete all Accounting/Finance forms including vouchers, expenses, pipeline, etc. while abiding by company accounting policies as well as local and national laws.
Works closely with the team to ensure the Accounting Department has all the detail necessary to receive/process payments.
Point of contact between the team and other cooperating brokers to ensure correct billing and processing through the time of payment.
Maintains CBRE branded templates to produce office and client messaging and marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages. Responsible for scheduling client appointments for the team, maintain calendars and arrange travel itineraries and meeting room reservations.
Assist in market surveys; updates and maintains various internal and external information databases. Generates reports as required and assist with website updates (as needed).
Coordinates various tasks which might be needed for pitches/presentations/other team deadlines.
Responsible for scheduling client appointments for the team, maintain calendars and arrange travel itineraries and meeting room reservations.
Tracks, collates and maintains inventory of marketing materials.
Other duties may be assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Associate's degree (A.A.) or equivalent from 2-year college required.
3 years experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred.
2 years experience in the Real Estate industry preferred.
Adobe InDesign experience highly desired.
CERTIFICATES and/or LICENSES
None.
COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease.
REASONING ABILITY
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point and/or InDesigned preferred. Strong marketing knowledge needed.
SCOPE OF RESPONSIBILITY
Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients.
Internal Number: 21006721
About CBRE
With broader and deeper capabilities than any other company, CBRE is the leading full-service real estate services and investment organization in the world.
CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2017 revenues of $14.2 billion and more than 80,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #214 in 2017. It also has been voted the industry’s top brand by the Lipsey Company for 17 consecutive years, and has been named one of Fortune’s “Most Admired Companies” in the real estate sector for six years in a row. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”
CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.
