Project Management Coordinator - Marketing and Communications

Outstanding opportunity to be a part of a diverse, engaged, and student-centered community. Washtenaw Community College (WCC) strives to make a positive difference in people’s lives through accessible and excellent educational programs and services.

Washtenaw Community College (WCC) is in beautiful Ann Arbor, MI. WCC offers excellent compensation including an outstanding benefit package.
• Comprehensive Health, Dental, Life and Vision Insurance provided at a low premium cost
• Generous Paid Time Off
• Paid Tuition to any college or university
• Top Tier Retirement Plan with up to a 12% college contribution
• Health Savings Account (HSA)

Position Summary:
The Project Management Coordinator – Marketing and Communications is responsible for the coordination of ongoing marketing, PR and communications project work including intake of new projects, project plans, schedules and budgets and paid media collateral trafficking with various outlets. The Project Manager supports the Marketing and Communications Department.

Essential Job Duties and Responsibilities:
• Work with the CCO and directors in the development and oversight of project plans, schedules and budgets.
• Create processes for tracking, collecting and reporting key performance indicator data to produce monthly dashboards.
• Develop comprehensive project and/or production plans to be shared with clients as well as other staff members.
• Coordinate with internal resources and third parties/vendors for the flawless execution of projects, ensuring that all projects are delivered on-time, within scope and within budget.
• Establish and maintain relationships with third parties/vendors.
• Meet with clients to take detailed ordering briefs and clarify specific requirements of each project.
• Develop a plan/schedule to monitor and track progress and report as determined. Track project performance, specifically to analyze the successful completion of short and long-term goals.
• Develop spreadsheets, schedules, diagrams and process maps to document needs.
• Measure project performance using appropriate tools and techniques. Create and maintain comprehensive project documentation and department-wide key performance indicator dashboards to inform communications strategies
• Ensure resource availability and allocation, meet budgetary objectives and make adjustments to project constraints based on financial analysis.
• Assist with planning, organizing, and executing various programs, special events, and activities related to conferences, educational seminars, webinars, and other related events.
• Coordinate logistics for press events, internal and community events.
• Assist with creating production schedules for communications and marketing projects including but not limited to publications, promotional materials, and related marketing materials.
• Proof related documents and may occasionally write content/program material or assist in its development.
• Prepare and assemble materials for visits/tours with community stakeholders such as legislators and policy makers, media and community leaders, organizations.
• Other duties as assigned.

Hours/Schedule: Can include some evenings and weekends.

Work Environment: Combination of remote, off campus events, and on campus—the successful candidate must have internet access, appropriate technologies and reliable transportation needed to successfully perform all duties of the position and meet expectations and deadlines. This is subject to change based on college operations.