In a nutshell, this coordinator is resourceful, organized and creative. The successful candidate will work with two legal associations, so some knowledge in this field is helpful. More importantly, though, you will need to help us stay organized, on time, and create new ways to expand and communicate. With our small staff, your role is key! This is an amazing opportunity for someone ready to dive into the digital meeting world and support it with marketing and communications efforts.
Things you’ll do
Maintain updated marketing database/mailing lists
Set up, facilitate and run virtual programs and events – at least two per month. These are mostly during regular business hours, however about twice a quarter an evening event will be planned that you will need to facilitate.
Maintain accurate and updated marketing project spreadsheets
Assist the Executive Director with the generation of original content that engages audience segments and leads to measurable action
Assist with event marketing
Assist with event engagement
Publish content through social media channels (Twitter/LinkedIn),
Follow up with event attendees and participants as needed
Assist with tasks/special projects requested by the Board and/or Executive Director
Develop monthly newsletter and email to membership
Who you are
Our ideal candidate is ambitious, with knack for details and a smile you can see through the phone or email; someone who strives for efficiency, has great time-management skills, and is willing to go the extra mile. We are looking for someone who can take content and transform it into exciting and useful messages. In our culture, we need someone committed to working collaboratively, including with Board Members and volunteers. In our small office environment, you must be a self-starter who is content to work independently and enjoys creating and implementing new initiatives Certainly, excellent writing/editing and verbal communication skills are important. Experience with virtual meeting software like GoToWebinar and Zoom are imperative, along with some experience with website management and digital communications platforms, such as Constant Contact. Experience with Adobe InDesign, Illustrator, Photoshop is a plus but not necessary. We would rather have a strong communicator than a creative genius. You want to hone your skills and be seen and heard. You’re flexible. Creativity doesn’t always happen the same way every time—so while process is important, so is the ability to step outside the norm. You approach each new opportunity with enthusiasm and an eagerness to produce the best work.
You take a great deal of pride in the work you do and you understand that even the smallest jobs deserve your best effort.
The Stuff You Need to Succeed
We would like to see applicants experienced in marketing or administration who hold a bachelor’s degree in marketing, communications or public relations. Additionally, experience in social media (LinkedIn most of all), Constant Contact, and any webinar system is a definite plus, and Microsoft Office (Word, Excel, Outlook, PowerPoint) an obvious necessity.
About Apex Management & Special Events, Inc.
Since our founding in 2002, Apex Management & Special Events, Inc. has been providing association and nonprofit clients with outstanding management, meeting/events and marketing services. We’ve had the honor of working with a variety of organizations. Our mission is to transcend them to their greatest impact.
We are located in the suburb of Elmhurst and have been growing each year due to our level of professional service and creative solutions. We have a great team environment with much enthusiasm for the future. Our Elmhurst office is conveniently located 3 blocks north of the Metra station, and just off 290 and 294. For more information, visit our website, www.apexmanage.com.
