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Client & Marketing Services, Administrative Coordinator
CBRE
| WHO WE ARE CBRE is the global leader in commercial real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. CBRE has been ranked the industry's top brand by the Lipsey Company for 15 consecutive years and has been named one of Fortune's "Most Admired Companies" in the sector four years in a row. Through our values of respect, integrity, service and excellence, we maintain a relentless focus on creating winning outcomes for our clients, employees and shareholders. The commercial real estate market is undergoing a significant and exciting change - driven by data and technology. Digital and Technology powered products play a vital role in CBRE's mission to create unmatched value for our clients. WE OFFER A commitment to providing you with career growth opportunities within your CBRE career An open source culture/atmosphere that encourages learning and contributing back to the community. Energetic and collaborative teams and consulting partners We support staying on top of the latest best practices and tools A competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability) Paid holidays/vacation WHO YOU ARE The ideal candidate must possess strong writing skills and attention to detail. Outstanding grammar, proofreading and editing skills required. Position will be responsible for assisting in the preparation of proposals, presentation and offering materials. Must be able to balance a variety of work assignments with quick deadlines. The ideal candidate will also need to be tech savvy with proficiency within Microsoft Office Suite as well as Adobe Creative Suites such as InDesign, Photoshop, Illustrator, etc. JOB SUMMARY Delivers cutting edge, creative marketing projects in conjunction with performing crucial administrative functions for a team of highly successful sales professionals. Majority of the role will be creating written content for marketing materials. Including corresponding with graphic designers daily on flyer and package production and assembly as well as the coordination and approval of maps, graphs, photos, site plans and floor plans for materials. Majority of the role will be creating written content for marketing materials. Including corresponding with graphic designers daily on flyer and package production and assembly as well as the coordination and approval of maps, graphs, photos, site plans and floor plans for materials. Will also include administrative assistance with scheduling appointments, keeping calendars, reviewing of sales professionals' emails, arranging travel itineraries and meeting room reservations. ESSENTIAL DUTIES AND RESPONSIBILITIES Upholds CBRE's World Class Service within all sales administration deliverables that includes a wide level of complexity (i.e. project tracking, marketing initiatives, calendaring, distributing correspondence, reporting, meeting arrangements and minutes, schedule updates, etc.). Interfaces as the marketing liaison with stakeholders, clients, sales professionals, centralized marketing, analysis and research groups, etc. May coordinate with other department members the creation of press releases, client sponsored or sales/client facing professional events and social media feeds. Creates and maintains CBRE brand in all company-sanctioned marketing materials that may include offering memorandums, demographic reports, Campaign Logic eblast, property flyers, maps, advertisements, brochures, postcards, placemats, proposals, tour books, floor plans and qualification packages. Creates standard listing and commission agreements; coordinates non-standard listing creation, requests and approvals with sales/client facing professional(s) and legal department(s); in coordination with other departments, maintains and tracks listings and commission agreements. Maintains internal and external databases such as Opportunities, CBRE360, LoopNet, Costar, The Well, Sales Force.com, etc. Coordinates and compiles market and property research to include: tax reports, aerials/maps, demographics, traffic counts, etc. Coordinates the distribution of internal and external marketing information. Coordinates complex on/offsite meetings and conferences. May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations. Other duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE Associate's degree (A.A.) or equivalent from 2-year college required. 3 years' experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred. 2 years' experience in the Real Estate industry. CERTIFICATES and/or LICENSES None. COMMUNICATION SKILLS Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. FINANCIAL KNOWLEDGE Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis. Ability to abstract a lease. REASONING ABILITY Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills. OTHER SKILLS and/or ABILITIES Advanced skills with Microsoft Office Suite, internet research and web publishing skills. Ability to manipulate basic templates in Power Point and/or InDesign preferred. Strong marketing knowledge needed. SCOPE OF RESPONSIBILITY Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause negative impact to internal and external clients.
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